Associate DegreeNursing Council
Article I – Name
This organization shall be known as the North Carolina Council of Associate Degree Nursing Programs, hereafter referred to as the NCADN Council.
Article II – Mission
The North Carolina Associate Degree Nursing Council (NCADN Council) is the advocate for associate degree nursing education and practice and promotes collaboration in charting the future of health education and delivery.
Article III – Functions
NCADN Council strives to:
Maintain eligibility for registered nurse licensure for graduates of associate degree nursing programs.
- Promote associate degree nursing education programs statewide.
- Facilitate recruitment, development, and retention of qualified associate degree nursing faculty.
- Provide a forum for discussion of issues impacting associate degree nursing education and practice.
- Develop partnerships and increase communication with other professional organizations.
- Collaborate with organizations to meet healthcare needs of the community.
- Increase public understanding of the role of the associate degree nurse.
- Participate at state and national levels in the formation of healthcare policy.
- Facilitate legislative action supportive of the goals of North Carolina Associate Degree Nursing education.
Article IV – Membership
Members of the NCADN Council shall consist of:
Directors and nurse faculty members of associate degree nursing programs whom have paid annual dues.
- Inactive ADN nurse faculty members who have paid annual dues.
- Retired ADN nurse faculty members who have paid one-half the annual dues.
Affiliate member shall be any retired ADN nurse faculty members or other nurse faculty members of an ADN program outside the state of NC who have paid at the non-member rate. Affiliate members have the right to attend meetings, receive publications of the organization, speak on issues, and serve on committees but may not make motions, vote, or serve as members of the NC AND Council Executive Committee.
Article V – Officers –
Officers of the NCADN Council shall include: President, President-Elect, Secretary, Treasurer, Parliamentarian
The President will serve a two-year term.
The President-Elect shall be elected in each odd year and shall serve a two-year term. At the end of the two-year term, the President-Elect will automatically become President.
The Secretary shall be elected in each odd year and shall serve a two-year term.
The Treasurer shall be elected in each even year and shall serve a two-year term.
The Parliamentarian shall be elected in each odd year and shall serve a two-year term.
Regular Elections: All officers shall be elected at the annual meeting. They shall assume duties at the conclusion of the meeting.
Special Elections: Special elections will be held to fill vacancies of any office.
No officer shall serve for more than two consecutive terms.
Should an office become vacant, the Executive Committee will appoint someone to fill the office until a special election can be held.
Article VI – Duties of the Officers
Duties of the President:
Preside at all NCADN Council meetings
- Call all executive board meetings.
- Serve as ex-officio member of all committees.
- Appoint all standing and special committees.
- Serve as the official spokesperson for the NCADN Council.
- Designate a representative of the NCADN Council to attend any official meetings which the President is unable to attend.
- Develop the agendas for the NCADN Council meetings and the Executive Committee meetings.
Duties of the President-Elect:
Assume all duties of the President in case of absence or resignation of the President.
- Perform such duties as the President may direct.
- Plan and coordinate all NCADN Council programs and related activities.
- Send notices of NCADN Council meetings to each associate degree nursing program and to others.
Duties of the Secretary:
Execute correspondence as deemed necessary by the NCADN Council.
- Record and keep copies of minutes of all meetings according to Robert’s Rules of Order.
- Notify, by letter, all persons elected to any office or appointed to any committee.
- Provide the President with a copy of all correspondence and minutes of all NCADN Council and Executive committee meetings.
- Provide membership with a copy of the minutes of the NCADN council meeting within two months of each meeting.
- Provide Executive committee members with a copy of the minutes of each Executive Committee meeting within two weeks following each meeting.
Duties of the Treasurer:
Receive and disburse funds upon direction form the NCADN Council according to the budget approved by the membership.
- Keep an accurate record of all receipts and disbursements.
- Provide the membership with a written summary of receipts and disbursements and the balance of each account maintained by the NCADN Council at annual meetings.
- Provide the Secretary with a detailed report of receipts, disbursements, and account balances to be maintained in the permanent file of the NCADN Council.
- Deposit all funds within 30 days of receipt.
- Meet all financial obligations within 30 days of designation by the Executive Committee and/or receipt of a bill.
- Provide financial records for audit to persons designated by the Executive Committee. The audit shall be conducted each even year.
- Serve as chair of the Finance Committee of the NCADN Council.
Duties of the Parliamentarian:
Advise the presiding officer in the interpretation of rules of parliamentary procedures.
- Bring to each meeting a copy of the NCADN Council By-Laws and a copy of Robert’s Rules of Order.
- Serve as chair of the By-Laws Committee of the NCADN Council.
Article VII – Standing Committees
The NCADN Council shall agree on the organization of standing committees deemed necessary to carry out the mission and functions of the Council. Membership of these committees will be defined by the President and the Executive Committee. Special committees shall be named by the President as needed.
The Executive Committee shall be composed of the elected officers, the immediate past president, and chairpersons of all standing committees. It shall act for the NCADN Council between meetings but shall report all matters for approval at the next meeting.
The Finance Committee shall be composed of the elected Treasurer and one or more other members. This committee shall meet at least annually to consider all financial affairs of the NCADN Council. The committee shall report all such matters for approval at the next meeting of the NCADN Council.
The By-Laws Committee shall be composed of one or more members. The By-Laws Committee shall meet at least annually to review the By-Laws and to submit proposed changes to the Executive Committee and NCADN Council.
The Nominating Committee shall be composed of one or more members. This committee shall meet at least annually to select nominees for offices who will be voted on at the spring meeting.
The Membership Committee shall be composed of one or more members. This committee shall meet at least annually to deal with matters related to membership.
The Educator of the Year Committee shall be composes of one or more members. This committee shall meet at least annually to select the Educator of the Year.
The Newsletter Committee shall be composed of one or more members. This committee shall meet at least annually.
The Legislative Committee shall be composed of one or more members. This committee shall meet at least annually.
The Computer Technology Committee shall be composed of one or more members. This committee shall meet at least annually.
The Program Committee shall be composed of President-Elect and one or more members. This committee shall meet at least annually to prepare programs for the NCADN Council’s meeting. The President-Elect will continue to serve as chairperson of this committee.
The Nursing Scholarship Committee shall consist of one or more members. This committee shall meet at least annually to select the recipients of the Robert Scott (student) and Judith Mann (Faculty) awards.
The NOADN Committee shall consist of one or more members. This committee shall meet at least annually and will serve as liaison between NOADN and NC ADN Council.
The historical committee shall consist of one or more members. The committee shall meet at least annually and will be responsible for gathering and recording data that will detail events to keep a current history of the NC ADN Council.
Article VIII – Meetings
The regular meeting of the organization shall be held at least annually unless otherwise ordered by the Executive Committee. Special meetings may be called by the President or the Executive Committee as needed. The purpose of the meeting shall be stated in the call to meeting. At least ten days notice shall be given for any special meeting. The Executive Committee shall decide the time and place of meetings.
A simple majority of the membership present shall constitute a quorum.
At the request of a member, the “ayes” and “nays” or any question shall be called and entered in the minutes.
Non-members may attend the meetings and/or workshops of the NCADN Council upon payment of set registration fee greater than the membership registration fee. The Executive Committee will determine this registration fee. Non-members may not vote during meetings.
Representatives from the North Carolina Board of Nursing, the North Carolina Community College System, and others so designated by the NCADN Council shall be invited to the annual meeting at the membership rate for meetings and workshops.
Article IX – Amendments
Proposed amendments to the By-Laws shall be submitted in writing by any member to the President.
The proposed amendments shall be sent to each associate degree nursing program chairperson for dissemination to each NCADN Council member on the faculty at least three weeks prior to the annual meeting.
A two-thirds vote of the membership present at the meeting shall be necessary to adopt amendments.
Article X – Regular Elections
The Nominating Committee shall prepare the ballot and designated officers shall be elected at the spring meeting.
There shall be at least two names in nomination for each office when possible.
The slate shall be mailed to each associate degree nursing program chairperson and/or designate at least three weeks before the spring meeting to be distributed to NCADN Council members.
NCADN Council members may vote by absentee ballot for NCADN Council elections through the following procedure:
NCADN Council members may request absentee ballots from the chair of the Nominating committee beginning three weeks before the spring meeting; the request must be in writing and signed by the member.
- The ballots must be returned to the chair of the Nominating Committee at least three days prior to the spring meeting. Ballots not returned by the designated date will not be counted.
- The ballots must be returned in a sealed regular mailing envelope. The sealed envelope must have the signature of the voter on the outside of the envelope. The ballot will be removed form the envelope when all regular ballots are counted. The envelope with the member’s name will be discarded prior to the vote being tallied.
- The chair of the Nominating Committee will maintain a roster of those voting by absentee ballots each year.
- The Nominating committee will count the absentee ballots at the same time the regular election ballots are counted.
Article XI – Special Elections
The Nominating Committee shall provide a ballot with at least two names (if possible) in nomination for the vacant office.
Ballots shall be mailed to each associate degree nursing program chairperson to be distributed to the membership within one month of the office vacancy.
A designated date (not to exceed two weeks) shall be set for return of ballots.
Ballots not returned by the designated date will not be counted.
The ballots must be returned in a sealed regular mailing envelope. The sealed envelope must have the signature of the voter on the outside of the envelope. The envelope with the member’s name will be discarded prior to the vote being tallied.
The chairperson of the Nominating Committee shall count the ballots and report the results to the Executive Committee.
A simple majority of ballots returned shall decide the election.
Article XII – Dues
Dues of the NCADN council shall be set by a majority vote of the members present at a meeting.
Dues shall be payable by the annual meeting of each year.
Article XIII – Reimbursement
Officers and appointed representatives of the NCADN Council shall be reimbursed for travel at the present state mileage reimbursement rate when representing the NCADN Council on official business.
Officers and appointed representatives of the NCADN Council shall be reimbursed for registration fee when representing the Council on business. Proof of registration through registration receipt and program agenda must be submitted for reimbursement.
Article XIV – Parliamentary Authority
During all NCADN Council meeting, Robert’s Rules of Order will be used as the parliamentary authority.
Revised 4/11 – copied from website 081013